Annual Meeting

Annual Meeting Agenda PDF
Draft of Annual Meeting Minutes

Sunday, April 27, 2025 at 2:00 PM

Beard Brothers Coffee
1105 E Broadway Ave.
Maryville, TN 37804

1. The Meeting Convened at 2:12 PM

Present: Board members Jim Volk, president; Ariane Schratter, vice-president; Jennifer Hackler, membership chair; Chris Hackler, welcome chair; Ann Tedford, social chair; Hannah Volk, secretary; Members Logan Hull, Adam Weilbaecher, Julia Spannaus, Melissa & Bryan Hathorn, Jerry & Terry King, Tiffany Guess, Taylor Hoel, Lydia Tolman & Jonathan Zwayer-Jones, Sandy Jones, Carrie Poteat, Shelby Shankland, Walter Witt, and Mike Humphrey

2.Introductions

Hello everyone! A special thanks to all those who made our recent Progressive Dinner a success.

3. Accept Approval of Annual Meeting Minutes of April 20, 2024

2024 Annual Meeting Minutes – PDF The minutes were approved by email soon after the meeting although corrections are possible now.
Motion to accept Annual Meeting minutes made by Jennifer Hackler, seconded by Chris Hackler carried unanimously

4. Treasurer’s Report

We fund a number of events in part or wholly: luminaries, progressive dinner, flag display, summer porch party, and a fall event of some sort. Additionally we do litter pickup to keep our neighborhood looking good so we need to purchase equipment from time-to-time. We also donate to the Downtown Maryville Alliance since we border the downtown and can work together to promote activities.
The Report lists our Beginning Balance (4/1/24) at $1,744.78 and our Ending Balance (3/31/25) at $4,339.85 with a revenue of $4,771.05 and expenses of $2,175.98. Please see the linked Report for details.
Motion to approve Treasurer’s report made by Logan Hull, seconded by Ann Tedford carried unanimously

5. President’s Report

Highlights:

• 2024 The fall home tour very successful. Let’s thank Ann, Arianne, and Sally for all their hard work and the home hosts.
• We put out 1,000 luminaries on Christmas eve. Let’s thank Bill, Sabrina, Jim, Ann and Chris for helping to assemble them.
• We had a very nice progressive dinner with over 50 people who attended.
• We plan on getting flags out June 28 and 29th for our annual flag display. The flags will be collected July 5th and 6th.
• There will be a fall home tour near the end of October around time of the Maryville College Homecoming.
• Members make these events possible!

6. Amend the Bylaws

Under ARTICLE III – MEMBERSHIP, “Dues: Dues for voting and associate members are for the calendar year. The amount of the annual dues shall be decided by majority vote of the Board of Directors.” add “New residents of the College Hill Historic Neighborhood shall enjoy a free one-year membership.”
Motion to amend the Bylaws as noted above made by Melissa Hathorn, seconded by Chris Hackler
After a discussion to clarify the definition of member, the motion carried unanimously

7. Elect the HCHNA Board to server until April of 2027

• President:Chris Hackler
• Vice President Jim Volk
• Secretary: Shelby Shankland
• Treasurer:Jim Tedford
• Social Chair: Ann Tedford
• Membership Chair: Hannah Volk
• Welcome Chair: Sandy Jones & Carrie Poteat
• Member-at-Large: Logan Hull
• Member-at-Large: Bond Almond
• Member-at-Large: Mike Humphrey

Motion to accept the slate as presented made by Chris Hackler, seconded by Terry King carried unanimously

8.Upcoming Events

Ideas Neighborhood Garage Sale (personal/group)

9. Other

Board Meeting moved to Casual Pint, 2nd Monday

10. Program: Keep Blount Beautiful

Brittney Whipple Executive Director of Keep Blount Beautiful
explained that they do cleanup of litter, recycling, plantings to beautify our county, especially with schools where there is an educational component. There is one staff plus a board of fifteen. Supplies for cleanup are provided. They receive funding from the local government. There was a question about microwave recycling; Brittney said that item is tricky. A new effort at glass recycling involves collecting glass from downtown restaurants. The glass is ground down and used locally in roadway construction. Currently they are collecting 600 pounds from local restaurants each week.

10. The Meeting Adjourned at 2:46 PM

Motion to adjourn made by Jennifer Hackler, seconded by Bryan Hathorn